PEMA Kenya Vacancy Announcement

Position: Executive Director

Reports to: Board of Directors

Location: Mombasa, Kenya

Closing Date: 30th April 2017

Persons Marginalized and Aggrieved – Kenya (PEMA Kenya) is a registered Community Based Organization (CBO) registered with the Ministry of Gender and Social Services that advocates for the Human Rights of gay, lesbian, transgender and bisexual persons mostly in the Coastal region of Kenya. PEMA Kenya also works closely with other organizations that share the same vision countrywide. PEMA Kenya thrives in advancing the human rights of gender and sexual minorities. PEMA Kenya wishes to recruit a suitable candidate for the position of Director.

We are seeking to employ an Executive Director to give PEMA Kenya strategic direction in line with its mission statement and spearhead its role to become one of the leading organizations working with sexual and gender minorities nationally and internationally.

PERSON SPECIFICATIONS

The incumbent should possess desirable experience and qualities in the following areas:

Leadership and Management

  • Professional and strategic leadership capabilities in development and implementation of the organization’s vision, mission and overall strategies.
  • Give proper and effective direction and leadership towards the achievement of the organization’s mission, strategies and annual goals and objectives.
  • Increase PEMA Kenya’s visibility and influence with legislators, stakeholders and other constituencies as well as with the general public.
  • Work closely with the Board of Directors to recruit, train, and maintain a strong, balanced Board of Directors and promote Board of Directors’ engagement in critical thinking, strategic planning, resource/financial development and overall organizational wellness.
  • Provide leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the board.
  • Supports inclusive annual strategic planning process and ensures planning decisions are used in setting annual program/project goals.
  • Ensures that the organization has a long-range strategy which achieves its mission, and toward which it makes consistent and timely progress.
  • Promote an organizational culture that fosters passion for the mission, cooperation, open and frequent communication, teamwork, and a common organizational vision.
  • Lead, coach, develop, and retain PEMA Kenya high-performance senior management team.
  • Ensure effective systems to track scaling progress, and regularly evaluate program components, so as to measure successes that can be effectively communicated to the board, funders, and other constituents.
  • Ensure ongoing local programmatic excellence, rigorous program evaluation, and consistent.
  • Maintain official records and documents, and ensure compliance with National and Local Government regulations.
  • Maintain a working knowledge of significant developments and trends in the field.

Fundraising & Communications

  • Oversees fundraising planning and implementation, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals and administrating fundraising records and documentation.
  • See that the board is kept fully informed on the condition of the organization and all important factors influencing it.
  • Represent the programs and point of view of the organization to agencies, organizations, and the general public.
  • Establish sound working relationships and cooperative arrangements with community groups and organizations.
  • Publicize the activities of the organization, its programs and goals.

  Financial Management

  • Develop an annual budget for review and approval by the Board; ensure that expenditures are within the budgeted amounts; and prepare budget revisions as needed through the year.
  • Ensure that adequate funds are available to permit the organization to carry out its work.
  • Authorize purchase orders, vouchers, and payments within parameters set in the financial policy and guidelines.
  • Maintain an inventory of PEMA Kenya property and protect all such property.
  • Be responsible for developing and maintaining sound financial practices.
  • Administer contracts as approved by the Board.

Human Resources Management

  • The Executive Director is authorized to transact all personnel actions subject to the Personnel Policies and Procedures (Personnel Manual), and to report such actions as necessary to the Board.
  • Develops and implements appropriate human resource policies and procedures, including training, career development, succession planning, and performance management for all staff.
  • See that an effective management team, with appropriate provision for succession, is in place;
  • Responsible for the recruitment, employment, and release of all personnel, both paid staff and volunteers.
  • Promotion, demotion, disciplinary action, and exit interviews, in accordance with the Personnel Manual.
  • Ensure that job descriptions are developed and ensuring that performance evaluations of all staff are completed according to the Personnel Manual.
  • Annual review and update of Personnel Manual for Board consideration.
  • Maintain a climate, which attracts, keeps, and motivates a diverse staff of top quality people.

Reporting

  • The Executive Director is responsible for all reports required by Board of Directors and funding organizations. Such reports include, but are not limited to, the following:
  • Monthly narrative (Executive Director’s Report)
  • Monthly financial reports
  • Quarterly progress and financial reports
  • Minutes of all staff and Board meetings
  • Ensure monitoring systems are maintained and that project reviews and evaluations are carried out and reported as planned.
  • Represent PEMA to the donors, provincial and national health authorities, NGOs, networks and other parties as necessary.
  • Prepare accurate, timely and innovative project proposals and reports
  • Provide oversight for all staff in the organization

PROFESSIONAL QUALIFICATIONS

Academic Qualification

At least a diploma in Project management, International Development, Development Studies is highly preferred but other qualifications will be considered

Experience

  • At least four years of experience in project management or leadership position.
  • Experience in resource mobilization and donor reporting
  • Knowledge of the Kenyan health system, the constitution and Human rights
  • Experience working with and developing an effective Board of Directors
  • Experience in working with LGBTI organizations
  • Excellence in organizational management with the ability to coach staff, manage, and develop high performance teams, set and achieve strategic objectives.

Competencies

  • Excellent computer skills, report writing and budgeting experience
  • Excellent verbal and written communication skills and good interpersonal and multidisciplinary project skills.
  • Ability to build collaborative programs with diverse organizations and constituencies.
  • Success at fund development, including knowledge of and success in attracting foundation and corporate grants; ability to identify, steward and solicit individual donors.
  • Computer literate

Person Qualities

  • Significant and proven leadership skills developed in senior management positions;
  • Visionary, trustworthy, diplomatic, understanding and innovative with high energy level.
  • Passion working with and for the gender and sexual minorities
  • Foster a healthy organizational culture, to encourage teamwork and collaboration; strong interpersonal skills that include the ability to inspire and motivate; effective at conflict management.
  • Unwavering commitment to quality programs
  • Sexual and gender minorities are encouraged to apply

APPLICATION PROCEDURE 

Applicants must submit a cover letter, explaining why they are suitable for the role, and an up to date CV of no more than 5 pages. The application should be sent to pemakenyarecruitment@gmail.com by April 30th 2017