Safe Space Program Assistant – RDP

Report To: Safe Space Program Officer

Division: Relief, Development and Protection (RDP)

Location: Nairobi

Salary: KES 71,345 per Month
Grade: 4 (N)
Level: Associate Specialist

Duration: 7 months with a possibility of extension

About CWS

Church World Service (CWS) is an International Non-Governmental Organization founded in 1946. The mission of CWS is to transform communities around the globe through just and sustainable responses to hunger, poverty, displacement and disaster. CWS’ headquarter is in USA- New York and with regional representation across the world. In 2014, CWS initiated the Safe Space Program in Kenya and South Africa which aims at influencing a shift in attitude towards the inclusion of LGBTI forced migrants in communities of faith.


CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage; CWS RSC Africa offers 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).


Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

To Apply: Valid Certificate of Good Conduct issued within the past six (6) months is required before the start of employment.

Please note CWS RSC Africa does not accept resumes for positions that are not posted.  All applicants are required to submit their resume using the on-line applicant tracking system.

Eligibility List

The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted.  This list will be used to fill any current and immediate future vacancies.  Individuals who are interested in this position should submit their application materials now.


Please note CWS RSC Africa uses e-mail for all recruitment contacts.  Please be sure to check your e-mail regularly.

Application Materials

Your application materials should clearly indicate how you meet the requirements of the position.  Be sure your resume is in an easy to read format.  Dates of employment on your resume should be in mm/yy format.

Primary Purpose

This position is responsible for providing administrative support and operational assistance to the Safe Space Program Manager that will enhance program operations and augment funding for the program and RDP.


The position reports directly to the Safe Space Program Officer.

Key Responsibilities

  1. Assist with funding search and support in the developing of funding proposals as needed.
  2. Coordinate with the Safe Space Program Manager to compile a history of the Safe Space activities in Kenya.
  3. Take notes during meetings with focus on action items as requested by the Safe Space Program Manager.
  4. Support the Program Manger in all aspects of program planning, partnership development and outreach efforts.
  5. Accompany the Safe Space Program Manager to outreach activities to serve as a rapporteur and co-facilitator.
  6. Develop materials that will enhance the visibility of the Safe Space Program.
  7. Assist in the collection and analysis of information that will support the Safe Space Program.
  8. Research and develop content for program participants to enhance learning.
  9. Submit monthly updates and work plan of activities to the Safe Space Program Manager on a monthly basis.
  10. Perform other duties that may be assigned.



Bachelor’s Degree in a related field of study required including but not limited to law, Community Development, Human Rights, Social Work, Gender Studies, Theology, Sociology, Religious Studies or four years of paid experience in lieu of a Bachelor’s Degree.


  • Experience working with sexual and gender minorities, faith leaders and community based associations is preferred.
  • Experience in proposal writing and/or fundraising/resource mobilization is preferred.
  • Experience in training and facilitation of meetings and groups preferred.
  • Experience in advocacy and community mobilization preferred.


  • Knowledge and principal teachings as related to forced migration and/or human sexuality, and gender are preferred.
  • Experience working with sexual and gender minorities, faith leaders and community based associations is preferred.
  • Experience in proposal writing and/or fundraising/resource mobilization.
  • Experience in advocacy and community mobilization.
  • Strong organizational and time management skills
  • Computer literacy, including familiarity with Microsoft Office


The Project Officer must have the ability to:

  • Maintain the integrity of official records;
  • Maintain high performance standards with attention to detail;
  • Communicate effectively both verbally and in writing;
  • Follow instructions from Supervisor with a positive and receptive attitude;
  • Conduct oneself in a professional and courteous manner to represent the best interests of CWS Africa and CWS/IRP;
  • Manage a large and diverse workload under pressure with competing priorities
  • Work well as a team in a multi-cultural environment while maintaining a high level of motivation;
  • Carry out all of the duties of the position efficiently and effectively with minimal supervision; and
  • Maintain strict confidentiality with CWS Africa administrative and operational information.

Working Conditions

Physical: This position requires bending, squatting, climbing, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying moderate loads.

Environmental: Incumbents in this position will be exposed to marked changes in temperature and/or humidity, dust and occasional working long hours.

Special Requirements

Certificate of Good Conduct is required before the start of employment, background check which includes references. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. Able and willing to travel extensively in often difficult conditions, and have a high degree of flexibility, and have a valid Yellow Fever vaccination card before traveling for CWS.


None required.



Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.


Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.


Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Program Planning and Management

Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.


Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

Resource Building and Stewardship

Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.