UHAI is Africa’s first indigenous activist led and managed fund supporting sexual and gender minorities and sex worker activism around sexuality, health and human rights. We support civil society organizing for and by sex workers and sexual and gender minorities with flexible and accessible grants, capacity support, knowledge building and documentation as well as support the strength of our movements in Pan-African and global spaces, including support for activist-determined convening.
UHAI EASHRI is looking for a dynamic, result-oriented individual to take up the position of Finance Manager. The Finance Manager reports to the Deputy Executive Director (DED). The position will oversee the management of UHAI EASHRI’s financial resources by effectively monitoring the utilisation of resources through structured systems and programmes that ensure compliance with UHAI EASHRI’s policies and procedures, donor partner requirements, statutory requirements and International Accounting Standards and best practices of financial management. The position will also participate in the growth of UHAI EASHRI’s resource base through investments, budgeting and ensuring proper implementation and management of funds.
Financial Accounting and Management
- Ensure all accounting data is coded and processed to the general ledger and that there is always a system in place that cause the production of timely and accurate reports for financial accounting at UHAI EASHRI.
- Ensure the preparation of monthly financial and management accounts.
- Support staff in the preparation of budgets and share financial reports with program staff at specified times in order to inform their spending and absorption rates.
- Ensure effective and efficient management of UHAI EASHRI’s bank accounts.
- Ensure preparation of quarterly financial reports for presentation to the Board.
- Ensure adherence to internal and external financial policies.
- Assist the management in monitoring the annual budget.
- Ensure the recording and tracking of fixed assets including provision for depreciation for year-end processes.
- Ensure that UHAI EASHRI’s annual audit and any other organisational audits are carried out successfully.
- Support hosted organisations in all aspects of financial accounting and management.
Management of Payment Processes
- Work with the Finance Associate and Grants and Administration Officer to ensure that the status of grantee reporting is confirmed before any payment is made to the grantee. Ensure payment to grantee partners are made in a timely manner.
- Supervise preparation request for quotations and purchase orders by reviewing requests made and purchase orders issued to ensure they adhere to UHAI EASHRI’s Finance and procurement policy.
- Supervise processing of payments by reviewing payment requests and vouchers to ensure correct budget and donor allocations, accuracy, completeness and clear audit trail.
- Ensure the payroll is prepared and statutory and other payroll deductions are remitted to relevant authorities in a timely manner.
- Ensure any floats are accounted for in a timely manner.
Building UHAI EASHRI’s Reserves
- Identify investment opportunities that are in line with UHAI EASHRI’s investment policies.
- Prepare cash forecasts based on quarterly cash flow analyses and unrestricted income inflows and make recommendations for investments to the DED and ED.
- Monitor the management and performance of investments and make annual evaluations of investment return and risk.
- In consultation with the DED and ED, prepare an annual investment report that shall be presented by the ED to the board.
- Compute, account (record), and ensure accuracy of the income realised on a monthly basis and also ensure the investment titles e.g. FDR certificates are received.
- Ensure income from UHAI EASHRI’s property is collected and invested appropriately.
Fundraising and Management of Donor Funds
- Work with the ED and DED to prepare UHAI EASHRI’s annual organisational budget and chart out the funding sources.
- Prepare budgets as necessary and assist and provide the information required to the management team for purposes of budget preparation and fundraising.
- In compliance with donor requirements, ensure that appropriate financial procedures and standards are implemented and monitored in the organisation.
- Track expenditure against budgets to ensure that donor funds are spent in accordance to the signed donor contracts.
- Constantly review and recommend updates to the Finance and Procurement policies and procedures as well as the Investment and Resource Mobilisation policies.
- Supervise the Finance Officer: Payments and Compliance, Finance Assistant, Finance Associate and the Operations Assistant. Also, supervise any other personnel related to the Finance and the Operations departments including interns and consultants.
- Any other duty as may be assigned by the supervisor
- A Bachelor’s degree in Commerce, Finance, Business Administration or any other related field. A Masters in Business Administration or related field would be desirable.
- Professional qualifications in Accounting and Financial Management such as Certified Public Accountant (CPA)
- At least three years’ demonstrable experience in managing a finance department.
- Demonstrated knowledge of and commitment to human rights and social justice, particularly knowledge and experience of sex worker and LGBTI rights.
- Familiarity with grants management and administration would be desirable.
- Experience in managing a team.
- Demonstrable experience in resource mobilisation and donor reporting
- Excellent oral and written communications skills in English. Proficiency in Swahili and French will be an added advantage.
- Demonstrable analytic and strategic thinking skills.
- Strong organisational and management skills with attention to detail.
- Willingness and abi l i ty to travel within the East African region and internationally.
- Sensitivity, flexibility, and ability to listen and communicate clearly and effectively with people from diverse cultures and backgrounds.
- Discretion and ability to handle confidential issues.
- Ability to work effectively both independently without detailed daily supervision and as a member of a team, on a wide range of tasks.
- Ability to question and challenge existing norms in a bid to create new avenues of thought and practice.
TERMS AND CONDITIONS
UHAI EASHRI will offer competitive salary and benefits commensurate with experience and ability. UHAI EASHRI is an equal opportunity employer and does not discriminate on any basis including ethnicity, physical ability, age, gender identity and sexual orientation.
The position is open only to East African nationals and residents (Kenya, Uganda, Rwanda, Burundi and Tanzania).
To apply for the position, please submit the following documents:
- A one-page cover letter describing why you are interested in the position and why you are the idea candidate for this position
- Your CV
- Salary expectations
Send your application documents via email to email@example.com with Finance Manager as the subject line.
The application deadline is April 16th 2018
Only shortlisted candidates will be contacted.